Submitting Your Images

How PhotoPlace Gallery works

It’s easy to create an account and submit images to a PhotoPlace Gallery exhibit. The first time you submit, you’ll need to create an account, which includes creating a user ID and password. When you return, just log in with your email address, click on the exhibit you want to submit to, and drag and drop your image files. Your profile is identified by a unique number rather than your email address. You can change your email as needed, and your account remains otherwise unchanged.

When you create your account, we strongly suggest you provide in your profile your social media IDs, and your website URL, if you have one. With  that information, we can promote your work much more effectively, f it is selected by the juror.

The juror will select two different sets of images. All images selected for the Exhibition Gallery will hang in our physical gallery in Middlebury, Vermont for the duration of the exhibit, while those selected for the Online Gallery will be viewable in the gallery by continuous-loop projection. All images from both galleries will remain permanently on our website, be reproduced in the exhibit catalog, and be actively promoted on social media.

PhotoPlace Gallery can provide free frames and standard mat windows for Gallery selections. We can also make an exhibition print of your image at reasonable cost. See details here.

All photographers submitting work will be notified of juror selections about 14 days after the close of the exhibit to submissions. At that time, all selected images will be displayed on our website under Exhibition Gallery or Online Gallery. Please be sure to add [email protected] to your contacts, to be sure your notification email is delivered.

Jurying is a selective process; not all who submit their work will be selected for exhibition in either gallery. The juror's statement for each exhibit may offer some insight into their selection process. We also suggest reviewing the images that were selected to understand how your work did or did not fit in the eyes of the juror. Time simply does not allow us to offer individual feedback for either those images that were selected or those that were not.  If you would like thoughtful and knowledgable feedback about your work, we would be glad to suggest some excellent reviewers to contact.

Submission

The non-refundable submission fee is $39 for up to 5 digital images, and $6 for each additional image. There is no limit to the number of images you may enter. You can add images to your submission for an exhibit at any time until it closes, but you cannot change or remove images once they're submitted.

By submitting images, you agree that:

• You own all rights to the images.
• You take full responsibility for the content of all images, including the likeness of recognizable individuals.
• The images are your own work. We recognize the legitimate use of work by others incorporated into your image. The final image must be essentially your own, without using recognizable faces or widely known work of others.
• The image was not essentially created by artificial intelligence. While human-controlled digital editing of you lens-based image is entirely OK, the use of automated artificial intelligence is not. Anything that can be done in-camera or with photo editing software like Photoshop is OK — there's no getting around the fact that editing software increasingly uses AI. As time goes on, we imagine this line will become increasingly blurry.

Photographs accepted for other PhotoPlace exhibitions are not eligible for re-submission to PhotoPlace for three years from the opening date of the exhibition for that exhibition. Please do not re-submit any images that have been selected for an exhibit within the last three years.

Image files

We accept only digital files, with the following recommended specs:

• Image should be approximately 2100 pixels (7 inches) on the longest side at 300 ppi (pixels per inch) resolution.
• JPG/JPEG files only for submission. File size for each image cannot exceed 5MB. A jpeg file is in a compressed state when it's closed, and opens to a larger file size when opened in an application. The 5MB limit refers to the file size when CLOSED.
• We suggest a compression setting of 7 or 8 when saving in Photoshop or similar programs. sRGB color space is recommended, whether black and white or color. 
• Be sure to save reduced files with a name different from your original. Otherwise, the high resolution of the original file will be lost forever!

Click here for information about resizing your images.

Our jury process and file names

We use a “blind” jury process. To ensure impartiality, your identity is concealed from the juror. To do this, your image file is renamed, eliminating the information in your image file name. We can easily identify the images that belong to you, but the juror cannot. Therefore, the file name you give your images is not important. The title you provide when you upload each image is important for our use should one of your images be selected by the juror. 

Your images will be viewed by the juror sequentially, in the order in which you uploaded them. They will always be considered as individual images. Diptychs and triptychs should be assembled and uploaded as a single image.

We strongly recommend that you avoid watermarks or signatures on your submissions, as they are generally a distraction from the work itself.

Uploading your images

You’ll find files easy to upload within our submission system. Upload problems are almost always traced to out-of-date software, oversized images or file types other than JPEG. Correctly sized images generally run between 150K and 3MB when the file is closed (not open in an application). Maximum file size for submissions is 5MB. If you do have problems uploading images, we suggest that you temporarily use a different browser.

If you have questions about specs or have trouble sizing correctly, please don’t hesitate to contact us by email. We’ll respond quickly, and we're glad to help!

Create an account or log in to submit images.

Artists’ rights

You retain all rights to your work. Our mission is to promote photographers and photography in general; we will never exploit your work or use it without your permission. Should your work be accepted by the juror, you do grant PhotoPlace Gallery the specific right to reproduce your image in the exhibition catalog, on the PhotoPlace Gallery website, on social media (tagging you when possible), and, where appropriate, to help promote other PhotoPlace Gallery exhibitions. We will always credit you and your copyright wherever feasible. We will use your image for no other purpose whatsoever without your specific permission. And, of course, we will never share any of your account information.

Notification of juror selections

Everyone who submits images will be notified by email of the juror’s selections. Selected images will also be posted at the same time on the exhibit’s web page. Notification is usually 14 to 18 days after the exhibition closes for submissions. If you have not received an email, it may have gone to your spam. Be sure to add [email protected] to your contacts.

We can print, mat, and frame your image at low cost